Form to be submitted to the academic office only after the student has registered in the following semester after completion of course work requirement/qualifier, if any/conversion to dual degree.

Every registered Ph.D. student has to submit this form.

For Comprehensive Rules Refer Ph.D. Rule book http://www.iitb.ac.in/newacadhome/phdRules.pdf

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Convener,
PGAPEC

Course Registration Form for External Ph.D. Students

This Form is to be submitted every semester (if not registered online).

This form is for External category students who joins back their Parent Oraganisation after completion of Course Work.

Every student has to register Online/Offline for each semester till submission of Synopsis & Thesis.

If External category students are not on the campus during the registration dates then these students should download this form and send the duly filled form for further processing.

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Convener,
PGAPEC

Ph.D. Annual Progress Seminar (APS) Report Format- Cum - Extension of Ph.D. Registration Form

This report has to be submitted Annually (in August or January as the case may be) till presentation of Pre-Synopsis Seminar.

Every registered Ph.D. Student has to give APS till presentation of Pre-synopsis.

This is an evaluation Report of RPC on the work presented by the student after completion of each academic year.

The students joined in Autumn Semester (July), after completion of 1 year have to present their APS latest by 31st August, of every year, till submission /presentation of Pre-synopsis. The students joined in Spring Semester (December/January), after completion of one year, have to present their APS latest by 31st January, every year, till submission /presentation of Pre-synopsis.

The APS report should reach the Academic office within 4 days from the date of presentation of APS.

Fine will be levied for late presentation of APS. A student may apply/request for extension of APS to PGAPEC 15 days before the due date of APS presentation with appropriate reasons, through his/her supervisor & Head, of the Department.

For Comprehensive Rules Refer Ph.D. Rule book http://www.iitb.ac.in/newacadhome/phdRules.pdf

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Convener,
PGAPEC

Ph.D. Presynopsis Seminar Examination Report Format

This is to be submitted only once.
(However, in exceptional cases, where the pre-synopsis presentation is unsatisfactory OR on the recommandation's of RPC/PGAPEC this may be submitted again).

This is a Pre-synopsis report. The student who has presented Pre-Synopsis seminar has to submit this report format to his Supervisor/RPC at the time of seminar. The RPC will forward this report to the Academic office for approval of PGAPEC.

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Convener,
PGAPEC

Forms for Submission of Ph.D. Synopsis and Thesis

This is to be submitted only once.

This form is to submitted at the time of submission of Synopsis & Thesis. In addition, the pdf file of the synopsis and thesis has to be sent by email to the Assistant Registrar (Academic) [email : aracad2@iitb.ac.in] with copy to concerned dealing assistant in academic office [email addresses of the academic office staffs are given in academic homepage. www.iitb.ac.in/newacadhome/offdetail.jsp

The form includes Synopsis submission form, Thesis submission form & Panel of Examiners. The student must attach following two clearances certificates along with this from :

Hostel (Mess Clearances)/HCU and
Accounts Clearance certificate

The student must also submit attested copy of Qualifying Degree Certificate along with this form.

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Convener,
PGAPEC

10.

Form for Final Submission of Ph.D. Thesis (After Defence/Viva-voce Examination)

This is to be submitted only once.

This form is to be submitted at the time of final submission of Thesis. After the defence, the student is required to submit the TWO hard bound copies of the final thesis.

The student is required to complete the required formalities / pay dues, if any to become elligible to be included in the Convocation list.

Student must note that after successful completion of the Ph.D. Viva-voce examination, the student should submit to the Academic Office the two copies of his/her approved thesis, duly bound, together with this application within TWO months , from the date of defence, failing which a fine of Rs. 5000/-per month will be levied to the concerned student.

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Convener,
PGAPEC

11.

Request for Verification Certificate for Obtaining LAPTOP Loan from Bank

This form is for verification of student details by academic section to be submitted by the student to the bank to apply for Laptop Loan.

This form is to be used for Laptop Loan only.

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Deputy/Assistant Registrar
(Academic Section)

13.

Request for Change of Category

The student may require to change his/her existing admission category to new category for various reasons. The request should be made to PGAPEC in this format.

Students must attach appropriate documents (For eg. In the case of change of category to External (EX), student is required to submit External Supervisor's Biodata, External Supervisor's consent, and NOC from the Employer; For Change in category to TA/CSIR/UGC, a copy of GATE/CSIR/UGC score card/award letter etc.) for consideration of PGAPEC for approval.

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Convener,
PGAPEC

14.

Request for Change/Addition of Supervisor(s)

This format is to used as and when required.

The consent of Existing (old) Supervisor(s) and Proposed (New) Supervisor(s) is necessary.

The format can be used for inclusion of External Supervisor for the Ph.D. work. This student is required to submit External Supervisor's Biodata, External Supervisor's consent, and NOC from the Employer.

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Convener,
PGAPEC

15.

Form for No Objection Certificate for Visa and Grant of advance for attending International Conference.

This format is to be used as and when required.

The Approval of Dean (AP)/Asso. Dean(AP) be sought before submitting this form in Academic Office.

Student is required to attach copy of Proof of Invitation/Acceptance by the Organiser of the Conference/Symposium for attending/presenting his/her paper/abstract.

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Dean (AP) / Asso. Dean(AP)

16.

Request for Extension of Annual Progress Seminar (APS)

This format should be submitted 15 days before the due date of APS presentation.

This is an application /request for seeking Extension for presentation of APS after due date.

If the request has to be made on the Bonafide reasons/Medical grounds, the relevant documents/certificate are to be attached as a proof along with this form.

Students must note that if the APS is presented after the due date, a fine of Rs. 750/- per week is applicable.

For Comprehensive Rules Refer Ph.D. Rule book http://www.iitb.ac.in/newacadhome/phdRules.pdf

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Convener,
PGAPEC

17.

Request for Change of Thesis Title (applicable only if Pre-synopsis is completed)

This form is for changing thesis title.

To be submitted only if the thesis title requires change, after the Pre-synopsis is completed.

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Convener,
PGAPEC

18.

Application for Temporary Withdrawl from the Ph.D. Programme

The Student, who need to take temporaray withdrawal from the Programme has to submit this form.

Temporary withdrawal from the PhD Programme, for a maximum period of one year or two semesters, is admissible after successful completion of at least two years in the Programme from the date of confirmation of Ph.D. Registration. The process of confirmation of PhD Registration should normally have been completed when seeking withdrawal. The student must state the period during which temporary withdrawal is desired, the grounds on which temporary withdrawal is being requested (along with the documents/certificate as proof) and obtain recommendations from the PhD Supervisor(s) and the Convener, PGC before submission of this form to the Academic Section.

For Comprehensive Rules Refer Ph.D. Rule book http://www.iitb.ac.in/newacadhome/phdRules.pdf

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Convener,
PGAPEC

19.

Request for Partial Financial Support from IRCC for Completion of Synopsis & Thesis (After successful presentation of Pre-synopsis Seminar

This is to be submitted only once.

This Form is to be submitted after successful presentation of pre-synopsis seminar and completion of tenure of TAship/RAship/Fellowship.

The Financial support is given from the date of presentation of pre-synopsis seminar, for a maximum of 3 months or till the date of submission of synopsis and thesis, whichever is earlier, on the basis of attendance certified by the respective academic unit.

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Dean (AP)

21.

Request for Submission of Synopsis & Thesis from Outside Institute

This is an application /request format for submission of Synopsis & Thesis from outside Institute.

The student who has joined Organization/Industry for further job before submission of Synopsis & Thesis (but after successful presentation of Pre-Synopsis Seminar is eligible for this consideration).

The student should seek prior approval of the competent authority before joining any University/Organization/Industry.

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Convener,
PGAPEC

22.

Blank Application Form

This is to be used for any application/request except the mentioned above forms.

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Convener,
PGAPEC/ Dean (AP)

23.

Dissertation/Thesis Evaluation report for MS by Research (admission programme) / Exit degree (MS by Research/MA by Research in HSS)